Satisfactory Academic Progress

In compliance with Federal Regulations, the following represents St. Lawrence University's policy on satisfactory academic progress for financial aid receipents.

Satisfactory Academic Progress for Financial Aid - Undergraduate and Graduate

Undergraduate Students:

Federal and St. Lawrence Student Financial Aid: Recipients of assistance under the Pell Grant, Federal Work-Study, Federal Perkins Loan, Federal Supplemental Educational Opportunity Grant (SEOG), TEACH Grant, Federal Direct Stafford Loan, Federal Parent Loan, and St. Lawrence University financial aid programs must meet minimum qualitative and quantitative academic progress standards. Academic progress is determined by two criteria: the quality of academic achievement as indicated by the cumulative grade point average and progress toward the degree. With the exception of suspended students, continuing eligibility for federal and SLU need-based assistance is reviewed once per academic year, at the end of the spring semester.

To make satisfactory academic progress, a St. Lawrence University undergraduate student must earn at least the number of units and the cumulative GPA indicated in the table below. The units and average must be earned by the beginning of the term in which the financial aid is to be disbursed. In order to continue to receive Federal financial aid, an undergraduate financial aid recipient must complete his/her program within 150% of the published length of the program measured in units attempted. For instance, if the published length is 33.5 units, the maximum time frame to complete the program cannot exceed 50 attempted units. The table below applies to full time students.

Please Note: for St. Lawrence University financial aid programs, the maximum length of eligibility will not exceed 8 semesters.

Prior to semester number:

1

2

3

4

5

6

7

8

9

10

11

12

A student must earn this many units:

0

1.5

4.5

8

11

14

18

21

24

27

30

33.5

A student must maintain at least this cumulative GPA

0

1.5

1.5

1.75

1.75

2.00

2.00

2.00

2.00

2.00

2.00

2.00

Additionally, students must maintain minimum enrollment requirements of 3.5 units to remain eligible for most Federal and St. Lawrence resources. Contact the SLU financial aid office for details as different minimum enrollment requirements exist for various Federal aid programs.

Failure to Meet Satisfctory Academic Progress: Students who do not meet satisfactory academic progress will be notified in writing by the Financial Aid Office. The student will lose eligibility for all Federal and St. Lawrence aid until the requirements are achieved.

Waiver of Standards: The above standards for satisfactory academic progress may be waived provided fully documented medical or unusual personal circumstances can be shown to exist. The appeal must be made in writing to the Director of Financial Aid. The appeal should include the circumstances specific to the issue of the student's inability to achieve the minimum cumulative GPA and/or units earned as of the end of a particular semester or term. Some examples of a request for a waiver of SAP requirements may include: the death of a relative of the student, the personal injury or illness of the student, or other extenuating circumstances. The appeal should also include an academic plan approved by the student's advisor with specific measures to meet during the financial aid probationary period. The student's progress is evaluated at the end of the term. Waivers of standards are granted on a semester by semester basis only.

A student who successfully appeals will be placed on financial aid probation and will be permitted to continue to participate in Federal and institutional aid programs for a subsequent semester. After this financial aid probationary period, the student's financial aid satisfactory academic progress will be reviewed.

Reinstatement of Aid Eligibility: If a student failes to meet satisfactory academic progress, he/she will not be permitted to receive financial aid unless a waive is granted or until the student is able to meet the minimum standards of satisfctory academic progress for financial aid.

Academic Status: Academic status decisions, such as academic probation and suspension, are made independently of a student's financial aid status. Thus, standards of eligibility for some financial aid programs may be stricter than standards of eligibility to remain at St. Lawrence. Additionally, individual departments/majors may have more stringent academic requirements than the minimum standards indicated in the tables above. Therefore students should check their department and/or the Academic Standing portion of the Student Handbook for specific academic standing policies.

Graduate Students:

Eligibility for Financial Aid: All graduate students eligible for New York State or federal
awards must complete minimum course progress and meet minimum GPA requirements to
retain such awards in subsequent semesters. Detailed information regarding eligibility is available in the University’s Financial Aid Office. In order to remain eligible for financial aid, a full-time graduate student must complete at least 12 semester hours of study by the close of the first semester with a minimum GPA of 2.5, and complete at least 24 semester hours by the close of the second semester with a minimum GPA of 2.75. Similarly, part-time students must complete at least 6 semester hours by the close of the first semester with a minimum GPA of 2.5, and complete at least 12 semester hours by the close of the second semester with a minimum GPA of 2.5. If these standards are not met, eligibility for financial aid will be forfeited.

Failure to Meet Satisfactory Academic Progress: Students who do not meet satisfactory academic progress will be notified in writing by the Financial Aid Office. The student will lose eligibility for all Federal aid until the requirements are achieved.

Waiver of Standards: The above standards for satisfactory academic progress may be waived for Financial Aid purposes provided fully documented medical or unusual personal circumstances can be shown to exist. The appeal must be made in writing to the Director of Financial Aid. The appeal should include the circumstances specific to the issue of the student’s inability to achieve the minimum cumulative GPA and/or credit hours earned as of the end of a particular semester or term. Some examples of a request for the waiver of SAP requirements may include: the death of a relative of the student, the personal injury or illness of the student or other extenuating circumstances. The appeal should also include an academic plan approved by the student’s advisor with specific measures to meet during the financial aid probationary period. The student’s progress is evaluated at the end of the term. Waivers of standards are granted on a semester by semester basis only.

A student who successfully appeals will be placed on financial aid probation and will be permitted to continue to participate in Federal programs for a subsequent semester. After this financial aid probationary period, the student’s financial aid satisfactory progress will be reviewed.

Additional SAP Considerations:

Remedial Courses: St. Lawrence University does not offer remedial courses.

English as Second Language: St. Lawrence University does not offer ESL courses.

Change in Major: Courses completed for enrollment in current and previous majors are included in the evaluation of Satisfactory Academic Progress review for financial aid.

Repeated Coursework: When a student repeats a course, the higher grade will be computed in the cumulative average. Grades from both attempts remain on the transcript. A repeated course does not earn additional credit toward graduation unless the first attempt received a failing grade.

Grades of Incomplete: Grades of Incomplete are considered courses attempted and do not count as credit earned.

Grades of “W” (withdrawal): Grades of “w” are considered courses attempted and do not count as credit earned.

Readmitted Students: Students readmitted after one or more semesters of not being enrolled will have their satisfactory academic progress for financial aid reviewed at the time of readmission.

Transfer Students: Financial aid satisfactory academic progress for transfer students is evaluated on a case-by-case basis using the transfer credit evaluation results from the Registrar’s Office. Progress toward a degree is evaluated according to these results.