GUIDELINES/INSTRUCTIONS:

• These funds, administered by the Academic Dean’s office, are awarded on a case-by-case basis with awards as high as $600 per student per academic year, if student is presenting at the conference.
• All requests will be reviewed by the Dean of Academic Affairs. Additional financial support may be available from academic departments and area studies programs where appropriate, as well as to students in CSTEP and the McNair Program.
• Complete this form in its entirety and send a copy of the conference program (including a title and abstract of your work as well as the letter of invitation to the conference if you are presenting) to Karin Blackburn in the Dean's Office. Requests without completed itemized budgets and all required information will not be processed.
• If your request is approved, you will receive an e-mail within 5 business days. If there is a Tax Exempt Certificate for the state to which you are traveling, it will be sent to your CMR Box. Please remember to take the Tax Exempt Certificate with you when you travel. If your request is not approved, you will be notified by e-mail as well.
• The University has a direct billing arrangement with Marathon Travel and although you are encouraged to use their service, you are free to choose alternative sources for travel arrangements.
• You may request a cash advance to help with food and transportation. The advance will be available 10 days prior to your departure.
• A completed Expense Reimbursement Voucher must be submitted to the Dean of Academic Affairs, Vilas 103, within 15 business days after returning from the approved trip.

General Information:

Name:*

Class Year:*

Major:*

CMR Address:*

E-mail address:*

Title of conference:*

Location of conference:*

Dates of conference:*

Student Conference Activity:

Oral Presentation
Title:
Poster Presentation
Title:
Co-present Poster
Title:

Other:

If co-presenting, names of other presenters:

Itemized Budget:

Airfare (Estimate)
Personal Auto Use ($.55/per mile)
Lodging
(Maximum $40/day with receipts, $30/day withought receipts)
Registration Fees (do not include membership fees, not reimbursable)
Meals included in registration fee
Lodging included in registration fe

Miscellaneous expenses (please itemize):

Total Request

Indicate other available sources of funding:

Cash Advance:

Cash advance needed:

Yes No

If so, how much?

(50% of anticipated out-of-pocket expenses, up to $500)

You will be notified when your cash advance will be available for pick-up in the Business Office.

Approval:

You will be notified by e-mail within 5 business days.