IMPORTANT REMINDERS:

• Cash advances and travel reimbursements are available every Friday after 12:00 noon (actual checks) and Monday mornings (direct deposit) for requests received in the Academic Affairs office by Tuesday at 4pm.
• Please make travel arrangments via the Marathon Travel site. For more information on using the new travel system, please visit the Marathon Travel Services web site provided by the Business Office.
• Tax exempt certificates are available via the Marathon Travel reservation system.
• A copy of the letter of invitation or the conference program must be sent with final expense report in order for reimbursement to be processed.
• A completed expense report must be submitted to the Associate Dean for Faculty Affairs*, 103 Vilas, within 15 business days after returning from the approved trip.
• You may request a cash advance using this form. Your advance will be available 10 days prior to departure. Advances will be authorized for an amount up to 50% of anticipated out-of-pocket expenses, not to exceed $500. Advances for international travel will be authorized for up to 50% of the anticipated out-of-pocket expenses. Please note: if you do not clear your advance within 15 days of traveling, you will not be eligible to receive another one during this academic year.

General Information:

Name:*

Department:*

Email:*

Sponsor of conference:*

Title of Conference:*

Location of conference:*

Dates of conference:*

Purpose of Travel:

Presenting
Present Abroad
Research Attend (this will come out of your local travel to present)

At this conference I will: (fill in all that apply)

Deliver a paper
Title:
Present a Poster
Title:
Preside as an Elected Officer
Title:
Serve as a Discussant
Title:

If this is a joint presentation, are you the principal presenter?

Yes No

If no, please explain:

Have you presented this paper before?

Yes No

If yes, please explain:

Itemized Budget:

Airfare (Estimate)
Personal Auto Use ($.55/per mile)
Lodging
(Maximum $40/day with receipts, $30/day without receipts)
Registration Fees (do not include membership fees, not reimbursable)
Meals included in registration fee
Lodging included in registration fee

Miscellaneous expenses (please itemize):

Total Request

Cash Advance:

Cash advance needed:

Yes No

If so, how much?

(50% of anticipated out-of-pocket expenses, up to $500)

If you have direct deposit set up for payroll, this advance will automatically be direct deposited. If you do not want this advance to go directly into your account, please mark your preference.

Pick up at Business Office Mail to Department

Approval:

You will be notified by e-mail within 5 business days.