Professional Travel Funds Request Form

IMPORTANT REMINDERS: You will be notified of approval by e-mail within 5 to 7 business days. Cash advances and travel reimbursements are available every Friday after 12:00 noon (actual checks) and Monday mornings (direct deposit) for requests received in the Academic Affairs office by Monday at 4pm. When making conference travel arrangements, faculty are encouraged, but not required, to use the University's online reservation system operated by Travel Guard. Using this system will allow faculty to charge the cost of flights directly to the University and reserve hotel rooms using a University credit card. Faculty choosing not to use Travel Guard may be reimbursed for approved travel expenses booked through another provider, and faculty are encouraged to seek the least expensive travel arrangements from providers including, but not limited to Travel Guard. Tax exempt certificates are available via the Travel Guard reservation system. A copy of the letter of invitation or the conference program must be sent with final expense report in order for reimbursement to be processed. A completed expense report must be submitted to the Associate Dean for Faculty Affairs*, 103 Vilas, within 15 business days after returning from the approved trip. You may request a cash advance using this form. Your advance will be available 10 days prior to departure. Advances will be authorized for an amount up to 50% of anticipated out-of-pocket expenses, not to exceed $500. Please note: if you do not clear your advance within 15 days of traveling, you will not be eligible to receive another one during this academic year. For detailed information on travel to professional conferences please see our Faculty Travel Policy memo (attached to this form below) and the University Travel and Entertainment Policy available at here.

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IF YOU HAVE AN M & TRAVEL CARD, YOU ARE NOT ELIGIBLE TO RECEIVE A CASH ADVANCE.
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50% of anticipated out-of-pocket expenses, up to $500.
If you have direct deposit set up for payroll, this advance will automatically be direct deposited. If you do not want this advance to go directly into your account, please mark your preference.