Guidelines for Budget Preparation

Guidelines for Budget Preparation:

NOTE: WE DO NOT FUND CARBON OFFSETS ("CREDITS").  The effectiveness of carbon offsets to lessen the carbon footprint of activities such travel is still under study.  Thus, we are not funding payment of carbon offsets as a way to lessen the environmental footprint of your Mellon activity.  Instead, please address in your proposal narrative ways in which you can offset the impact of your activity through e.g. community education, outreach, or advocacy.

Please use a simple spreadsheet format (see below) to provide estimated costs for all aspects of your project, including but not limited to: supplies, transportation, food, lodging, software, books, reference materials, etc. Your spreadsheet should follow the timeline outlined in your proposal. In general, grant funds are not available to pay faculty, staff, or students, nor are they available to purchase equipment items totaling more than $500 or environmental “offsets.” In some cases, grant funds may be used to provide supplies and/or special items to off-campus communities if the proposers can demonstrate the long-term benefit from such purchases. If software is requested, please address whether a licensing fee will be required beyond the term of the grant and, if so, how that licensing fee will be paid. Please note that any items purchased with grant funds are for the term of the project only and will not be maintained or replaced beyond grant funding with institutional operating or capital budgets.


BUDGET ITEM

DESCRIPTION & DETAIL

ITEMIZED PROJECT COSTS

TOTAL COST

May

June

July

Supplies

Vegetable seeds and perennial vegetable plants for gardens at 5 “at-risk” locations in North Country

$200

 

 

$200

Equipment

Garden tools (will be used by students to plant gardens but donated to garden sites)

$200

 

 

$200

Transportation

Mileage for carpools to 5 garden sites @ $.55/mile X 600 miles/week X 8 weeks

 

$1,320

$1,320

$2,640

Food

Bag lunches for student gardeners @ $5.00/lunch X 5 students X 3 days/wk X 8 wks

 

$300

$300

$600

Curricular Materials

Reference texts for students (to be used for reflective Journals and group seminars) 4 @ $12/book X 15 participants (5 students, 2 faculty, 8 community members

$720

 

 

$720

 

TOTALS:

$1,120

$1,620

$1,620

$4,360