Event Proposal Form

Please include as much detail as possible regarding how the project will be implemented. For help in selecting event locations, planning technical support, and estimating costs, please contact Teya Shrady, the Arts Programming Coordinator or Ronnie Olesker or Taylor Smith in the Academic Affairs Office.

Please check the university events calendar and contact Teya Shrady to make sure that your proposed event(s) do not conflict with other arts events.

Your proposal should include the following:

• Project title, description, and rationale.
• Brief biography of the artist(s). Please feel free to include here links to additional information available on the internet. Include discussion of how you came to know the artist/s including whether you have a personal connection to them.
• Artist(s) citizenship - this can affect your budget significantly! Most foreign visitors are subject to a 30% withholding unless claiming tax treaty benefits. Please refer to these Step-by-Step Instructions for paying international visitors posted on our Business Office webpage.
• Projected dates of visit, including anticipated time, date, and location for any major public event planned as part of this residency.
• How do you anticipate the artist(s) will interact with students in academic departments and programs at SLU? Are there particular courses you expect the artist(s) will visit? Are there any other co-curricular groups involved or activities planned?
• Technical/logistical requirements, including room needs, personnel needs, and equipment needs, reservations, audio/visual equipment, and other technologies such as laptops, adaptors, mics, etc. Please remember that some rooms and performance/exhibition spaces require special lighting, sound, or staffing. If the artist(s) normally provides a technical rider for events, please attach it. We ask that you also include confirmation from Jamie Richardson (IT), Terry Dubray (Music), or Cathy Tedford (Art Gallery) that indicates that we have the facilities and equipment needed for your group/artist(s).
• Budget, including all costs for transportation, lodging, meals, honoraria or artist fees, and technical support. Allow $.50 per mile if using a personal vehicle, $90-$200 per room per night for local lodging, and $30 per person per day for meals. You may also wish to plan a meal for the artist(s), faculty/staff, and students as an additional expense.

Proposals are due by Monday, March 25, 2024. Thank you!